Procurement and Supply Management

Introduction:

Since its establishment, the Kabul University of Medical Sciences has commenced operations under the General Services Management within the Financial and Administrative vice Presidency, responsible for service provision and procurement. Following recent developments in the country, and in response to evolving administrative needs, the Procurement and Supply Management was established in 1395 (2016) to include the General Management of Contracts and the General Management of Project Planning. These management divisions have begun their activities and are executing their responsibilities according to the defined job descriptions.

The Procurement and Supply Management consists of several general management units, including:

General Management of Contracts

• • • General Management of Procurement
    • General Management of Project Planning
    • General Management of Inventory Accounting
    • General Management of Maintenance and Care
    • General Management of Transportation

Each of these management units performs its assigned duties across various sectors in accordance with their respective job descriptions while adhering to applicable laws and regulations.

Objectives and Services

• Preparation of procurement plans

• Selection of appropriate procurement methods

• Determination of suitable contract types

• Coordination of goods procurement

• Provision of construction services required by the administration

• Ensuring transparency in procurement processes

• Effective control of financial matters and public expenditures

• Facilitating participation for all eligible bidders in tenders

• Identification of needs, preparation, publication, and distribution of invitations

• Preparation of bidding documents, announcement of procurements, issuance, and distribution of bidding documents

• Maintenance of a list of applicants

• Recommendation for the appointment of bid opening committees, evaluation committees, and obtaining approval from the directorate

• Receipt of bids

• Provision of necessary facilities for bid opening and evaluation committees

• Notification of contract award decisions

• Preparation of acceptance letters for winning bids

• Contract signing

• Compilation of various necessary reports, particularly within specified timelines

• Preparation of information regarding disqualification of non-compliant companies in accordance with procedures and their review

• Reporting on executed contracts and providing necessary updates to the National Procurement Authority regarding their progress

• Preservation and management of bids and performance guarantees in accordance with procurement regulations

Organizational Structure of the Procurement and Supply Management

Director of Procurement and Supply Management (Grade 3)

1. General Management of Procurement (Grade 4)
2. General Management of Contracts (Grade 4)
3. Management of Rate Inquiry and Purchasing (Grade 5)
4. Management of Procurement and Construction (Grade 5)
5. Specialist in Domestic and Foreign Contracts (Grade 5)